Berkeley UMC Servant Team 2025

MINUTES BUMC SERVANT TEAM MEETING February 25, 2025 The meeting was called to order by the Chair, Sandy Cox, at 7:04 p.m. Members present were: Kelly, Rachel, Myrna, Nancy, Shirley, Ray, Patty, Betty, Brian, Summer, Sandy Others present were: Vikki, Susan, Jim Myrna opened the meeting with prayer. Those present did an exercise from chapter 2 of Helping without Hurting. Teams of 2-3 made a list of all of the ministries at Berkeley in which we have some level of participation. After listening to an excerpt from Chapter 2, each team classified the ministries as helping or hurting. The minutes from January 25, 2025 were corrected and Myrna moved to accept the corrected minutes. Nancy seconded and all approved. There were 4 committee/ministry reports submitted for information. Rachel mentioned that Spiritual Care is starting a 1st Sunday community prayer circle at 5:30 p.m. The Lord’s Prayer will be used as the format. Rachel submitted the Nominations Report. Jeff Cecil has been nominated to Trustees and Polly Aranda and Ray Hodson have been nominated to Finance. These 3 will serve on the committees as non-Council members. Rachel moved to accept the report and all approved. Sandy mentioned that we need to continue to add members to the committees to get them up to the numbers allowed under both the Healthy Church model and the requirements of the Discipline. She further said that we need to think about how to amend our church organization in order to include more participation. The report from the Trustees was submitted and discussed. Several important items were discussed. Sandy mentioned that we need to thank this group for all of the work that has been done this past month. Shirley reviewed the work done to the retention pond as a result of the citation from the city. She will ask that an inspector come and re-inspect before the deadline so that any additional work required can be completed. It was also mentioned that due to some re-arrangement of the storage closets, the middle closet in the CLC is now locked. As of this date the Trustee chair, Shirley, has not received any bids from either insurance company on the cost of insurance for the coming cycle. She has been told that the bids will not come until March. However, the renewal of a policy will be due before the next Council meeting. A motion was made from the Trustees to allow them to make a decision on the Berkeley insurance policy as soon as the bids are received. All approved. The Trustees have reviewed the status of the contract with the 7th Day Adventist church after the initial 3-month rental period. Shirley stated that the church is following the contract and taking care with their use of the building. She made a motion to continue the contract without further review until 30 days before the expiration of the one-year agreement. All approved. The 7th Day Adventists have asked to use the CLC on Saturday afternoon for one hour for their youth group. Shirley stated that the Trustees had anticipated this request and had adjusted the rental amount with that in mind. Discussion commenced that one hour would not be adequate given that there will be set-up time needed as for any group. Brian made a motion to increase the time to one and ½ hours. Rachel seconded and all approved. The amended motion was approved by all. The exact time of the meetings will need to be adjusted to allow for prior use by the Girl Scouts. The Trustees have also received a request from the 7th Day Adventists to host the Lone Star Circle of Care Mammogram bus on Friday, March 7th from 9 a.m. to 3 p.m. Berkeley will need to have the CLC open for use of the restrooms. The pastor from the church has agreed to be in the CLC, and we will have other Berkeley volunteers stationed there as well. Shirley has reminded them that no use of other rooms or the playground will be allowed. Additionally, the Circle of Care will need to submit proof of liability prior to being on Berkeley property. The Trustees made a motion to approve the presence of the bus as outlined, and all approved. An additional request from the 7th Day Adventists was to use the Sanctuary and the CLC to hold a conference in the evenings for one week. The original dates were during Holy Week and use then will not be possible. Wednesday evenings are reserved for choir rehearsal and use of the Sanctuary then would not be allowed. Additionally, 7th Day would need to pay the hourly use fee for each space for those meetings. The motion to allow the use of the building for the 7th Day conference was tabled until Shirley can get back to the pastor and give him this information. Kelly presented the Finance report. Several questions were asked and Kelly will research the answers. Summer will email her questions to Ray, Finance chair, with copy to Sandy. Sandy mentioned several reminders: All committees and ministries need to send their reports to Liz by the 3rd Wednesday for inclusion in the Council packet. All meetings need to be calendared with Liz, including Zoom meetings. The prayer shawls are kept in the now locked middle cabinet. If anyone wants to take one to another person, they need to log that person’s name or contact Cheryl Teeter. Motion to adjourn was made by Myrna and seconded by Rachel. The meeting was adjourned at 8:35 p.m. Respectfully submitted, Sandy Cox, Chair